Changing of Management Office

June 15, 2016.

The Residents of Villa Wangsamas Condominium

The current Management Office ("MO"), Jeffry Low Facilities Management Sdn Bhd ("JLFM") has decided not to continue its service term in managing our Villa Wangsamas Condominium.

The current Management Committee ("MC") is in the process of selecting a new MO. This process will continue with the new MC, whom shall be appointed during the Annual General Meeting, this Saturday 18 June 2016.

The existing MC is committed to work with the new MC until a new MO is identified.

During the interim period, the MO shall be managed by our Resident Manager.

We seek the understanding and cooperation from all Residents of Villa Wangsamas.

Thank you.

Noorhayati Noor,

Secretary.

Villa Wangsamas Condominium Management Corporation.

Annual General Meeting

Dear Owners and Residents of Villa Wangsamas,

Please be informed that the Villa Wangsamas Condominium Management Corporation 2nd Annual General Meeting (AGM) is set to be held:

Date: 18th June 2016 
Day: Saturday
Time: 9:30AM
Venue: Multi Purpose Hall (Usual place for our AGM), 
              Ground Floor Club House,
              Villa Wangsamas Condominium.

All owners should already or will received the AGM Notice via postage.

For any inquiries, please contact the Management Office:
Phone: +603 4149 7233
Fax: +603 4142 6961
Email: vwangsamas@gmail.com 

We at the current Management Corporation (MC) (2015/2016) would welcome for more owners to participate as part of the MC.
  
Thank you very much and we hope more owners will be able to attend and participate in this year AGM for the betterment of our beloved Villa.

Thank you.
On behalf of Villa Wangsamas Condominium Management Corporation.

VW MC Minutes of 1st AGM

The minutes of the First AGM of Villa Wangsamas Condominium Management Corporation held on 4 April 2015 are available for download here: Villa Wangsamas MC 1st AGM Minutes

Adjournment of the MC 1st AGM

Please note the following letter from the Developer regarding the adjournment of last weekends AGM and its revised date this coming Saturday.




The Developer has highlighted their concern over a lack of interest amongst Parcel Proprietors to volunteer to be Council Members. If no suitable Council Members are found then the well being of Villa Wangsamas could be seriously compromised.

Update #1 - Calling for the formation of the MC and 1st AGM

Please be reminded that the Developer is calling for the formation of MC and its 1st AGM this coming Saturday at 10:30.

In accordance with Act 318 of All proprietors who have completed their Strata Title transfer have been sent an invitation and information pack by the Developer.

Please note only proprietors who have completed their Strata Title transfer and have no outstanding maintenance fund balance may vote or be elected as Council Members.

Based on data provided by the Developer there are around 600 proprietors who have completed their Strata Title transfers and as per section 11 of Second Schedule within Act 318 the following should be noted:

11. Quorum at general meeting. 

(1) One half of the persons entitled to vote shall constitute a quorum at a general meeting. 

(2) If within half an hour after the time appointed for a general meeting, a quorum is not present, the meeting shall stand adjourned to the same day in the next week at the same place and time, and if at the adjourned meeting a quorum is not present within half an hour after the time appointed for the meeting, those persons entitled to vote who are present shall constitute a quorum.

Calling for the formation of the MC and 1st AGM

We have recently been informed by the Developer that as per an ongoing Strata Title search; approximately 46% of total owners have registered their strata title ownership.

In accordance with Section 41 of Act 318, the Developer as original proprietor would be convening the first AGM to form the MC. This AGM will be held on Saturday 28 March 2015 at 10:30 in the MPH.

As per the information received from the Developer the following agenda has been set:

1. To decide whether to confirm, vary or extend the insurances effected by the Management Corporation 
2. To decide whether to confirm or vary any amounts as contributions to the management fund 
3. To determine the number of members for the council and to elect the council where there are more than three proprietors 
4. To decide whether to amend the additional by-laws in force immediately before the holding of the meeting 
5. To present the Audited Accounts for the financial year ended 31 December 2013

The agenda provided is slightly different to that required under Act 318 Section 41(5) therefore a revision of the agenda by the Developer is likely.

Please note that the running of the meeting including the agenda and communication is the sole responsibility of the Developer. Under Act 318 Section 41(4), the original proprietor shall give a written notice of the first annual general meeting to all parcel proprietors constituting the management corporation not less than fourteen days before the meeting.

Some points to note:

• We have been advised that the Developer will be sending the notices to registered parcel owners at the beginning of March. At the moment the Developer hasn’t advised on whether they will inform owners who have who have yet to receive their Strata Titles.  
• As per Act 318, only owners who have received their Strata titles may vote and the Developer hasn’t confirmed whether those who have yet to receive their titles may attend as observers. Once this has been clarified we will endeavour to keep you updated. 
• Following the formation of the MC, they will take over the running of our condo and the JMB will have to transfer all funds to the MC within 1 month and the JMB shall be deemed to be dissolved three months from the date of the first meeting of the MC i.e. the AGM. 
• Both Act 663 and 318 will be replaced in the near future by Act 757 once this has been gazetted by DBKL. The new Act 757 will complement Act 318. Act 757 shall be read and construed with Act 318 and the legislation made under that Act in so far as they are not inconsistent with the provisions of this Act or the regulations made under this new Act. There will no longer be Act 663 once Act 757 comes into existence. 
• Act 663 and Act 318 are almost similar however the latter is managed by the owners and there is no participation by the Developer as in Act 663 they have a mandatory position in the committee 
• The planned JMB AGM scheduled in April has been superseded by the formation of the MC. VII. The contact details of our Developer are as follows:

Setapak Heights Development Sdn. Bhd. (36615-x)

332A-18, 18th Floor, Plaza Ampang City

Jalan Ampang

50450 Kuala Lumpur

Tel: 03-48107790/91

Thank you for your attention to this matter
Villa Wangsamas JMC

Service Charge Revision

Dear Neighbour & Parcel Owner

Owing to an increase in utility costs, contractors price rises, inflation and an increase in the amount of maintenance that our building requires the 2014 proposed budget would have resulted in a deficient each month even if the 100% of the collection was achieved. Whilst the JMC are continually working on ways to reduce costs the situation would have resulted in need to reduce services and delay maintenance to ensure that we could pay our contractors every month.

During our recent AGM held on 25 January 2014 the JMB members in attendance voted to revise the current Service Charge from RM 0.165 per sq ft to RM 0.181 per sq foot effective 1st April 2014 to meet this budget challenge as well as improve the level of maintenance.

We would like to thank those residents who pay on time or even pay months in advance.

The management office team are continuing to make good progress tackling the debtors with the latest figures showing a downward trend due to regular enforcement action being taken.

As a reminder you can now pay your charges by credit card along with the existing methods of internet transfer, cheque or cash.

Villa Wangsamas JMC

5th AGM Meeting Minutes

The minutes to the 5th AGM held on 25 January 2014 are now available for download here: VW 5th AGM Minutes 

In addition a copy of the letter of submission to DBKL is available here: DBKL AGM submission

New JMC Members

During the recent AGM on the 25 January 2014 the following JMC members were elected:

Ting Shiew Yii
Gayathri Das
Lilian Lee Ai Lian
Firdaus Abdullah
Norliza Ahmad
Izhar Yusoff
Robert Wheatland
Faridah Zinal
Abu Zaki Hadri
T. Balakrishnan

On the 8 February 2014 the JMC members met and elected the following office bearers which are mandated by Act 663:

Chairman: Firdaus Abdullah
Treasurer: Robert Wheatland
Secretary: Faridah Zinal

The AGM meeting minutes are currently being reviewed and once completed they will be available for download from the blog.

Appointment of Proxies at the AGM

Unfortunately many people have misunderstood the law regarding the appointment of a proxy at the JMB AGM.

Under Act 663 only joint and corporate owners may appoint a proxy. For joint owners the proxy must be one of the joint owners whose name is listed on the S&P agreement.

Friends/relatives or spouses etc who are not registered owners are not classed as JMB members and therefore cannot be appointed as proxies.

Corporate owners must produce a resolution letter from the companies to confirm the appointment of proxy with the name and IC number stated therein

The AGM is for JMB members however subject to available space partners and other non JMB members may attend as observers only.

Please note that observers may only observe and cannot vote, raise issues or cause a nuisance and failure to adhere to the AGM rules will result in their ejection from the meeting.

Should any non JMB members wish to raise issues at the AGM then please ask your unit owner to attend the meeting to raise on your behalf.

All operational issues/complaints should be directed to the management office and please remember to include your name, unit number and contact details.


Thank you for your cooperation

Villa Wangsamas JMC

AGM Update

The AGM packs have returned from the printer and will be distributed to owners over the next week.



As a reminder the AGM is on Saturday 25th January 2014

Please note that this is for JMB members only.

Registration starts at 09:30 with proceedings starting at 10:00am.

2013 AGM Date

The next AGM is tentatively set for the morning of Saturday 25th January 2014.

Unlike the previous tentative date the budgets/agenda/accounts etc are all ready and the Management Office team have now been tasked with preparing the formal invites. 

More details will be posted in the coming weeks.

2013 AGM update

There have been several recent enquiries regarding the date of the 2013 AGM.

Owing to preparation issues the plan to hold it earlier this month clearly didn't materialise.

We are currently trying to finalise the proposed 2014 budget so that it has little or no impact on residents and services are not unduly reduced if no service charge increase occurs. We will communicate more this once the proposal is completed.


Once everything is ready formal notices will be issued to each unit giving one months notice. Looking at the current date we anticipate a late November or early December AGM.

Villa Wangsamas JMB 2013 AGM Update

The next AGM is tentatively set for the morning of Saturday 5th October 2013.

More details will be posted in the coming weeks.

2012 AGM Meeting Minutes

Please note that the minutes from the 2012 AGM meeting held on 20 October 2012 are now available and can be downloaded from here: 2012 AGM Minutes

Revision of Monthly Service Change 01 Nov 12

TO : ALL OWNERS/RESIDENTS 

RE : REVISION OF MONTHLY SERVICE CHARGE EFFECTIVE 1ST NOVEMBER 2012

Referring to the recent concluded 4th AGM and the approval of the majority of unit owners for the revision of monthly service charge and sinking fund, the rates will be revised as follows:

a) 0.150 sen (psf) to 0.165 sen. 
b) 10 % increase on the sinking fund. 

The increase will be used to cover areas like up-keeping and up-grading of facilities in common areas and to top up the insufficient existing fund.

On the Management side, we wish to thank those that attended the recent AGM meeting by sharing with us their very helpful suggestions for the betterment of our existing condition and also their approval on making many changes.

Thank you.
MANAGEMENT SERVICES

Proposed Management Office Renovation

The Management Office team has recently requested for funds to renovate the office. The renovations are due to several reasons:

• The current office space is considered to be very cramped, poorly designed and not conducive to an efficient working environment.
• We now have more personnel based at site including Accounts processing.
• The existing CCTV panel/rack needs to be relocated to another location (centralised CCTV area).
• Existing wiring arrangement (power points and equipment cabling) is very messy and poses a hazard.
• There is a need for more seating for residents while waiting to be served

Whilst the JMC support this upgrade in principle, owing to the cost of the work and the imminent AGM we will submit this as a resolution at the AGM so that eligible JMB members can discuss and decide whether to support this proposal.

Based on the existing scope of work (which includes a new and extended frontage, a more open concept office and proper cabling) the cost is expected to be in the region of RM45-50K.


Although this request will be discussed at the next AGM in the meantime the JMC are interested to hear your views on the proposa.

Notice of 4th AGM – 20 Oct 12

To : All Valued Parcel Proprietors
VILLA WANGSAMAS CONDOMINIUM

Dear Sir/Madam,

NOTICE OF 4TH ANNUAL GENERAL MEETING (4TH AGM)

We are pleased to attach herewith the notice of meeting of the 4th Annual General Meeting to be held as follows:-

Date :
Saturday, 20th October, 2012
(Light snacks will be served)

Time :
Registration : 9:00 am
Meeting commence: 9:30 am (or as soon as sufficient quorum is attained)

Venue :
Clubhouse of Villa Wangsamas Condominium
Multi Purpose Hall
No 2, Jalan Seri Wangsa 2
Wangsa Maju
53300 Kuala Lumpur
Tel.: 03-4149 7233
Fax.: 03-4142 6961

The agenda and proxy forms for the 4th AGM are available to download here: Villa Wangsamas 4th AGM Pack

Please note that a hard copy of the pack will sent to sent to each and every parcel owner asap.

All Parcel owners are reminded that only registered owners who have settled all dues as at 17th October, 2012 shall be entitled to vote. To be eligible to participate and vote, we ask that you immediately settle any your outstanding, if any before the date mentioned herein.

For the benefit of all owners, we strongly recommend your kind presence, participation and support.

By order of the Villa Wangsamas JMB
…………………………
Management Services

2012 AGM Update

Owing to the transition of management we tentatively scheduled the 2012 AGM for mid to late September.

Last March we appointed  Yee Choon Kong & Co Chartered Accountants to perform the 2011 financial audit.

Unfortunately the completion of the audit is delayed due to the developer owned management company Villa Wangsamas Sdn Bhd failing to grant access to view the fixed deposits which incidentally should have been handed over to the JMB by now.

We are hopeful that the auditor will meet with the Setapak Heights soon to close off this last point.

A draft copy of the report excluding the fixed deposits has been made available and in the interests of transparency we plan to publish this shortly.

In addition to the audit delay there are still some accounting issues to address following the handover from SPM to JL which are preventing a complete understanding of the 2012 financials.

Owing to the delay in completing the audit, the AGM we have contacted the COB and been granted an extension until the end of October.

We have now tentatively scheduled the 2012 AGM on Saturday 20 October 2012.

Once this is confirmed we will ensure that notices are posted and the management office team send the formal notification.

Lift Renovation Update - Septmeber 2012

Earlier this year an update on the lift renovation was published on the site here however several questions are still being asked about the renovation plans.

http://jmb-vw.blogspot.com/2012/02/lift-renovation-update.html

The upgrading of the lifts is a major project and requires substantial investment regardless of the materials used and CCTV solution installed.

The JMC’s preference is still to install stainless steel cladding with rubber stud flooring in the 2 passenger lifts with a different solution such as formica in the Bomba lift due to the more industrial use that it encounters. In addition CCTV will also be proposed for all lifts.

We are aware that not everybody is in agreement with the proposal for stainless steel and due the major expenditure required the final project solution will require a resolution to be passed at the next AGM.

As mentioned in the previous article funding will be either through an increase in sinking fund, a one off payment per person or funds permitting from the sinking fund reserves.