NEW CAR ACCESS CARD READER AT GATE 1

Please be informed that a new car card access reader (IN) has been installed at Gate 1 to ease the congestion of traffic during peak hours.

Vehicles can use this new card reader to access into VWM instead of having to queue up while waiting for the Visitor to get registered at the Sentry point. Residents with a car park access card may use the Smart Tag lane to access into the compound.

For further clarification, please call the Management Office at Tel: 03-4149 7233

Thank you for your kind attention and cooperation.

Management Services
For and On Behalf of Villa Wangsamas Condominium MC

Additional Parking Rental Bays Available

VILLA WANGSAMAS CONDOMINIUM MC

(No. Siri Strata : MC 2719)

Ground Floor Club House, Villa Wangsamas Condominium,

Jalan Seri Wangsa 2, Wangsa Maju 53300 Kuala Lumpur.

Tel: 03-4149 7233 Fax: 03-4142 6961

Email: vwangsamas@gmail.com Web: www.jmb-vw.blogspot.com

Dear Valued Residents,

Re: CAR PARK BAYS FOR RENT

Pleased be informed that a total of sixty-nine (69) car park bays is now available and opened up to Residents for their leasing/rental, on a “First Come, First Served” basis.

A List of the location and bay numbers is available here: Parking Bays For Rental

The terms and conditions of lease/rental of these car park bays are as follows:

1. Resident’s unit must not be in Default of payments;
2. Monthly rental is RM120.00 per bay;
3. Advance payment of 6 months, i.e. RM720.00 is required upon application;
4. Car-park Access card deposit payment of RM50.00 is payable together; (Refundable – depending on the condition of the card at time of handover)
5. Rental of the bay is solely for private parking only; (Sticker with bay number will be provided)
6. Sub-renting of parking bay to a third party is strictly prohibited;
7. Indoor parking is only allowed for vehicle not exceeding 1.9 meters in height and within the square of the designated parking bay;
8. All rental/leases shall be valid for a term of 6 months and Extension of the Tenancy is subjected to the approval of the Management Office;
9. Rental agreement shall be nullified immediately if the unit before a defaulter and any rental credit remaining will be used to offset any other sum owed.

Interested Residents are kindly invited to contact the Management Office (Hisham) during office hours for further information and/or, to make your application then and select the preferred available bay.

Thank you

Management Services
For and On behalf of Villa Wangsamas Condominium MC

Car/Motorcycle Sticker FAQ

Why do I need to renew/new application of Car/Motorcycle sticker?
Car/Motorcycle sticker is to identify whether you are the rightful owner of the bay you have parked in.

Why do I need to enter as a visitor when I forget my card if I have a sticker?
Each has its own separate function with the Card solely used to open the car barrier gate and the car sticker is for car parking lot identification.   You will still have to register as a visitor at the Guardhouse if you enter not using an access card.

How much do I need to pay for a Car/Motorcycle sticker?
It is Free of Charge during the distribution exercise period from 2^nd March 2015 to 3^rd May 2015. A sum of RM10.00 is chargeable after this period i.e. from 4^th May 2015 onwards.

How many car stickers can I apply?
It depends on the number of car park lots you have, for e.g. if you have 2 car park lots, you will be entitled for 2 car stickers.

How many motorcycle stickers can I apply?
It depends on the number of motorcycles you have as long as you can show proof of ownership of those motorcycles.

Do I need to display Car/Motorcycle sticker whilst parking in the car park bay?
Yes, the Car/Motorcycle sticker must be displayed prominently for Security reasons, e.g. if your car alarm goes off or your vehicle is parked in the wrong bay, our Security can identify the vehicle ownership & inform you immediately.

What happens if I don’t display the sticker?
Security will serve a reminder notice on your car windscreen reminding you to display the sticker.  Should you fail to display the sticker the day after, your car wheel will be clamped.

I have several bays and cars and move the stickers around. Is this a problem?
No problem, the sticker will be marked with the bays that you own e.g. P1/28, 29, 30.
You need to display the sticker prominently on your vehicle windscreen when parking in the car park.
 
What shall I do if my Car/Motorcycle sticker is lost?
A Police Report is required for replacement at a chargeable sum of RM10.00.

What are the Terms & Conditions in applying for the Car/Motorcycle sticker?

1. You must fill in a Resident Information Data / Car Park Sticker Renewal Form which is obtainable at the Management Office.
2. You must not be a Unit Defaulter.
3. If you are a Tenant or a Representative, please produce an authorisation letter from the landlord/owner or submit a photocopy of tenancy agreement.

Car Stickers for 2015/2016

Please be informed that Villa Wangsamas Car Stickers for Year 2015/2016 are now ready for collection at the Management Office starting from 2^nd March 2015.

The new stickers are issued to Residents ‘Free of Charge’ from now until 3^rd May 2015. The stickers will be chargeable at RM10/- per sticker as from 4^th May 2015.

Please note that the new Car Stickers will only be issued to Residents who have no outstanding payment due to the Management.

All Residents must ensure that their Car Sticker is displayed prominently on the front windscreen at all times for convenient identification purposes, otherwise the vehicle shall be subject to being checked by Security.

Residents are reminded that they must to park their cars in their designated car park lot with this valid Car Sticker displayed, to avoid it being clamped.

To obtain the Car Sticker, kindly drop by the Management Office and fill up the relevant application Form.

An FAQ has been produced to help answer some of the common questions.
Your kind attention and cooperation is much appreciated.
Thank you.

Management Services
For and On behalf of Villa Wangsamas JMB

Car Park Traffic Flow FAQ

Dear Residents

We have received several good questions regarding the new traffic flow that was introduced in the car park. The below FAQ should answer the common questions that are being raised:

Why can’t downward cars turn left and upward cars turn right at the central ramp near Tower G? 

This was previously looked into and rejected because the roadway would need to be 2 way and unfortunately the width is insufficient. If the road way direction was maintained (turn left) then the parking spaces on the left of the ramp would be inaccessible if those Residents enter via Gate 2. The objective of making all traffic turning right at the central ramp is to enable access to and exit from all the parking bays at Phase 1 possible regardless of which Gate you wish to enter or exit from.

Why can’t the road be closed to stop people turning left at the central ramp near Tower G?

In addition to the lack of width for a 2 way road as mentioned above this would cause access issues for the immediate spaces next to the “ramp wall”. As per the authorities' parking space guidelines such spaces need to be much wider than the standard bays that are in place to address access issues and unfortunately we are not able to relocate those spaces that would be impacted.

I now have to drive further which takes an extra 30 seconds to get to my space near Tower H/J and this is so inconvenient. 

Why have you done this? The existing flow was designed when there were only Phase 1 Towers and access was only via Gate 1. So when Phase 2 was constructed and access was made possible via Gate 2 too, there were conflicting directions and on some levels it has resulted in no legal way to get to spaces near Towers E,F,G,H & J from Gate 2. The new 1 way flow not only solves this access issue but is safer.

Why is the flow on P4 different to that on P3?

The indoor Visitor parking is on P5 and P3 and following feedback from Residents regarding Visitors getting lost the objective was to make Visitor access from Gate 1 as simple as possible and the new flow achieves this. Please also note that P4 and P5 do not have the same constraints and access requirements to Towers A-D as levels P1-3.

Cars keep driving the wrong way! 

Additional signs, traffic management solutions will be implemented which will be augmented by periodic traffic control from our guards. Sadly some people are just too selfish and take short-cuts to get to their spaces, disregarding the safety of others. This selfish and couldn't-care-less attitude prevails both within our car park and outside on the public highways. So our advice is please drive carefully and remain vigilant at all times.

When will the new floor arrows and road markings be installed? 

Ideally this would have been done concurrently with the signage installation however due to several issues which could not be avoided this is slightly delayed and it is hoped to be completed in the next few

UPDATE ON OUTDOOR VISITOR PARKING AT PHASE 2, VISITORS’ VEHICLE PASS & PICK-UP/DROP-OFF

Dear Residents

Further to our Notice dated 6 January 2015 on the above matter, we are pleased to share the following updates:-

Outdoor Visitor Parking at Phase 2

The Outdoor Visitor Parking at Towers A, B, C & D has now been fully restored.

Control measures and bay numbering have been put in place to improve management of the bays and these measures will be rolled out to all Visitor spaces over the coming weeks.

Please note that the 13 outdoor bays will be given on a first-come-first-serve basis.



If there is no outdoor parking available then Visitors will be asked to proceed to Gate 1 and then directed to park at P3.

Residents who wish their Visitors to park at these bays for special events or functions will need to make a reservation with Management. The Visitor’s name, residents contact details and details of the vehicle will need to be furnished i.e. the vehicle make, registration number and expected date and time of arrival.

Please be reminded that Visitor parking is for a maximum 48 hours only.

Visitors’ Vehicle Passes

Visitors’ Vehicle Passes for Phase 2 are now numbered and coloured to synchronise with the allotted bay and colour code of the parking area. On the reverse of the new passes is the Parking Bay & Tower Directions Map to guide Visitors to the exact parking bay and to the Tower they are visiting.

Residents are hereby reminded to collect their Visitors at the Tower Lobby.

New Passes for other Visitor parking areas will be implemented in the coming weeks.

Pick-Up / Drop-Off Parking Bays

Eleven (11) additional Pick-Up/Drop-Off parking bays at Tower entrances are now in operation – three (3) each between Towers A & B, C & D and H & J, and two (2) at Tower E.

Towers G & F will have several of the existing bays will be reserved for pick up and drop off.

A maximum time of 20 minutes is allowed, and the Tower Guards have been instructed to clamp vehicles that exceed the permitted time limit.


Further updates on other parking-related initiatives shall be shared in due course. In the meantime we call for your patience, understanding and support to enable us to complete the parking improvements.

Thank you.

Regards,
Villa Wangsamas JMC

Car Park Signage/Flow/Visitors Parking Update

Further to the earlier announcements at the beginning of January regarding the new car park signage, traffic flow and visitors parking, we are pleased to inform you that the works have recently commenced with new signs appearing on levels P1 and P2.


The road markings will be revised and refreshed in the near future along with the numbering and colour coding of the visitors parking on levels P5 and P3.

Additional traffic management measures in the form of speed bumps and poles are being installed to help improve safety within the car park area.

A rough sketch of the new flow can be downloaded from the blog. If any residents would like to volunteer to redraw the parking flow in Autocad or similar then please contact the JMC ASAP.

The new visitors parking cards which will be assigned to a bay and a map are almost finalised and a draft can be seen below:



 
The new 20 minute max pick-up/drop-off bays outside each Tower are currently being installed outside this week and once all the signage is ready these will be implemented.

The works are expected to take several more weeks and whilst these are taking place please continue to take extra care when driving in the car park and always remember to practise safe driving by switching on your headlights, being vigilant and not speeding.
 
It would appear that many residents failed to read the previous notice which announced that the outdoor visitors parking at Towers A,B,C,D would be reintroduced soon and the JMC/MO are in the process of finalising the bay numbering, pass tagging and operational procedures.
 
The amount of workload in these parking-related initiatives is immense and very intricate as we have a very large premise which requires a highly amount of planning. Rest assured, we are doing our best to ensure all relevant aspects are being looked into.
 
We understand your frustration regarding the time taken to complete the work. All JMC time is voluntary this and a lot of time has been invested in this project and we therefore appreciate your patience, cooperation and support.

Thank you.

Villa Wangsamas JMC

PARKING RELATED INITIATIVES

Consistent with the efforts to improve the traffic flow in our carpark complex, other parking-related initiatives will soon be rolled out, aimed at improving the overall parking management in our Condominiums.

1. Internal Visitor Parking in the carpark complex will be allocated at Level P3 and P5, with a single entry and exit point via Gate 1. The parking bays will be numbered and colour-coded to ease identification; Red for P3 and Blue for P5. Priority to park at P3 will be given to Visitors of Towers A, B, C and D to facilitate collection of the Visitors by Unit Residents. 


2. External Visitor Parking will be reintroduced outside Towers A-D to complement the existing parking outside Towers E-J. These spaces will be made available on a first-come-first-serve basis. Residents who wish their Visitors to park at these spaces will need to check with the Management Office on the availability and make a booking, furnishing the vehicle make, registration number and expected time of arrival. This booking shall only be valid for the day, and no advanced booking shall be allowed, except for Sundays and Public Holidays. Green colour code will be given for the External Visitor Parking at Towers A-D and Yellow for E-J. 


3. Visitors’ Vehicle Passes will be updated to reflect the changes – they will be colour-coded accordingly and numbered to facilitate Visitors to the respective Parking Level / Area and Visitors’ Parking Bay. On the reverse of the Passes will be the Parking Bay & Tower Directions Map to guide Visitors to the exact parking bay and to indicate the direction of the Tower they are visiting. 


4. A limited number of Pick-Up / Drop-Off parking bays will be introduced at the Tower entrance to facilitate the service. A maximum time of 20 minutes will be given, and the Tower Guards will be empowered to clamp vehicles that exceed the permitted time limit. 

The above initiatives are all in their final stages of being implemented, and we are working towards making this the soonest possible. In the meantime we call for your patience, understanding and support to enable a smooth realisation of the efforts.

Warm Regards,
Villa Wangsamas JMB

NEW TRAFFIC FLOW AT CARPARK COMPLEX

Kindly be informed that we are currently undertaking efforts to improve the traffic flow at our Car park Complex to make it more practical, logical and safer. New signage, speed bumps and flexible poles are in the process of being installed at P1.

The changes are being implemented floor by floor in order to enable us to make necessary changes should the need arise.

This effort is being taken after feedback from concerned Residents over the past years who felt that the current flow is confusing, not practical and, to a certain extent, unsafe. Since then reasonable due diligent studies have been conducted to ensure that the changes will have minimal impact on Residents.

Corresponding efforts will also be undertaken to change the floor arrows to align them with the new signage; however this will take some time due to the condition of the floor surface which requires heavy-duty cleaning.

We trust the changes that are being implemented are in the best interest of Residents, and would very much appreciate your understanding and cooperation to ensure a smooth implementation.

Thank you.
Villa Wangsamas JMB

2015/6 Parking Sticker Design

A new car/bike sticker for 2015/2016 issued in December or January and will likely be tied to a re-registration exercise.

Following the feedback on the previous sticker the JMC would like to invite residents to submit a suitable sticker design for consideration via email to vwm.jmc@gmail.com

From previous experience a simple design on a light coloured background is prefered.

The Closing date for submission will be 09:00 Saturday 6th December.

Should there be no suitable design submitted then the JMC will select an existing options available to them.

Additional Visitor Bays near Tower J

Dear Residents

Adjacent to Tower J is an unused section of the driveway that is closed off owing to there being a dead end with no turning circle at the end.

To better utilise the space, we are proposing to create 6-8 Visitor parking bays in that area to provide more space for Visitor parking.

However, due to space constraints in that area, Visitors wishing to park there will need to drive in and reverse out.
 




We seek your feedback on this proposal, and you may do so via vwm.jmc@gmail.com or the Management Office team before Saturday 6^th September 2014 following which a decision shall made.



VILLA WANGSAMAS JMC

Motorcycle Lane Official Launch

Dear Residents,

To address the current security and safety issue with Motorcycles, the JMB approved the installation of a motorcycle entry and exit lane during the 4^th AGM.

Following an extended period of testing and upgrades to the power supply at Gate 1, we are pleased to announce that effective Monday, 18 August 2014, registration will be opened for Motorcycle Access Card.

Access via the motorcycle lane will require either an existing yellow car access card or a new motorcycle lane access card at a cost of RM10 each.

As a gesture of goodwill, during the launch period from 18 August-17 September, the card fee of RM10 each will be waived.

A detailed FAQ is available for download

Effective 18 September 2014, the following controls for Motorcycle entry will be strictly enforced:

• Motorcyclists with a yellow car access card may continue to enter and exit at any Gate.
• Motorcyclists with a blue motorcycle access card will only be able to enter/exit via the dedicated motorcycle lanes at Gate 1.
• Visitors on motorcycle requiring parking or residents on motorcycle without the blue motorcycle access card or yellow car access card will need to register at Gate 1 to enter and will not be permitted to enter/exit via Gate 2 and Gate 3 respectively.
• Delivery/Drop Off/Pickup for Towers A-D are permitted via Gate 2, as per current rules
• Please note that the following terms and conditions will apply:
• Applicant should not be a unit defaulter
• Motorcycle access card cost RM10 each [Fee will be waived for registration between 18 August - 17 September]

Residents’ safety and security are of our utmost concern, your attention and full cooperation on the above matter is appreciated.

Official Launch Of Gate 1 VW TAG Fast Lane

Dear Residents,

Following an extended period of testing and upgrades to the power supply at Gate 1, we are pleased to announce that effective Monday, 18 August 2014 registration will be opened for residents who wish to purchase the “VW TAG” transponder for use at Gate 1.

VW TAG is a long range card reader solution that will allow residents to enter via separate lane at Gate 1 and exit without the need to open the window in a similar way to the Smart Tag system used at many highway tolls.

A new slim heat resistant access card is required and these cards are fully compatible with all existing entry/exit/lobby/grille/gym/lift access card points.

The old parking cards will need to be exchanged for the new slim type access card during registration.

As gesture of goodwill, during the launch period from 18 August-30 August, the card exchange fee of RM10 each will be waived for residents purchasing the VW TAG solution.

Residents who do not wish to use the VW TAG fast lane (Lane 1) may continue to enter using the existing lane (Lane 2) with their existing yellow colour car access card. To exit from Gate 1, the same lane (Lane 3) will be used by both VW TAG and yellow colour cards.

A FAQ has been produced to provide further information regarding the system

Please note that the following terms and conditions will apply:

• Applicant should not be a unit defaulter
• Each Transponder costs RM70
• New slim heat resistant cards cost RM10 each (old card return/exchange on a 1:1 basis) [RM10 will be waived for registration between 18 August – 30 August]
• Failure to present the old card for exchange will incur a lost card fee of RM50 and the old card will be deactivated
• VW TAG is open to all residents from all Blocks

Residents’ safety and security are of our utmost concern and your attention and full cooperation on the above matter is appreciated.

Gate 1 VW Tag Update

We are pleased to confirm that following an extended test with a number of residents, the VW Tag lane and transponder solution at Gate 1 was a success.

Unfortunately as the final preparations were being made to launch this several lightning strikes occurred over a period of a few weeks which damaged the system along with other items at Gate 1. The repairs to the circuit boards can take in excess of a week, with the system in-operable during this time.

Gate 1 seems to encounter a disproportionally high number of power surges and owing to the impact and that this would have to the operation of the VW Tag system and to prevent damage to the other electrical items we are currently working to fit a heavy duty surge protector to the main distribution box at the guardhouse.

We apologise for the delay in commissioning the system however we must ensure that post commissioning the system is reliable for residents.

The JMC are currently awaiting quotes from several electrical contractors and will endeavour to expedite the works so that VW Tag can be launched.

Traffic Flow Revision Update

One of the long outstanding projects we have is the revision of the traffic flow at the both the entrance and the within the car park.

We are pleased to share that all the work orders have been approved for the revised traffic flows at both Post 1 and 2.

As well as moving the barriers, ironwork, cameras etc, new signage will also be installed which will include signage attached to the barriers and signs clearly indicating which lane people should take.

Owing to multiple contractors being involved we are awaiting a confirmed installation date which should be in around 2-3 weeks time.

The revised flow at the guardhouse is available here: Post 1&2 Revised Flow

The plan to shift visitor parking entry to Post 1 is still being finalised however its likely to happen once the entrance flows have been changed.

In addition to this a revised traffic flow plan for the car park has been finalised which will remove the errors with the existing design. The signage plan is currently being worked upon and should be completed within the next few weeks following which the work orders can be issued.

The proposed car park flow change will be shared asap.

The revised signage will hopefully address the current issues where by visitors parking cannot be found, there are no clear exit signs and no clear directions to other levels.

There are some ideas around the painting of all pillars and creating zones however these are likely to be out of scope of the current works and will be looked at in the future.

Additional parking spaces for rental

The management office has 5 more spaces JMB spaces for rental on level P2 sandwiched between Block C & D. The bays no are 637, 638, 639, 640 & 645 for RM120 per month and subject to the same conditions as those previously rented out.

The spaces come with an offical sticker and access card.

Please contact the management office during office hours and please note that these are available on a first come, first served basis.

At the upcoming AGM JMB members will be able decide whether to allow any more visitors spaces to be rented out.

Unregistered Access Cards & Parking Stickers

As per several recent announcements the Management Office team have started deleting 4,643 unregistered access cards from the system.

Residents who’s cards do not work will need to register as a visitor to enter and seek the guard to call the lifts for them. The guards have been given a supply of residents registration forms to pass to residents who find that their cards no longer work. Residents will then have to visit the office to complete the registration exercise.

The Management Office report that a lot of residents and now registering their details however some are shouting and screaming and don’t want the management office to have their name and details. The team have been instructed to be firm and cards will not be reactivated unless the registration process is followed.

It also has been observed that many cards look illegal and possibly obtained from other sources. These cards will not be reactivated and residents will need to purchase an official card. Please contact the management office if you require further information.

In addition cars found without parking stickers can expect to be clamped without further warning.

Residents Registration & Car Sticker *Extension*

Further the recent update on the residents registration excercise and car sticker issuing, the deadline has been extended to Friday 15 March.

Following this:

• All unregistered access cards will be deleted from the system 
• Any cars without the 2013 car sticker will be barred and those found parked inside without a sticker will be clamped 

Please contact the Managament Office for further information.

Residents Registration & Car Sticker *Update*

With reference to the reference to last months’ notice regarding the resident registration exercise & car sticker renewal, its disappointing to note that less than half the units have registered their details so far.

Please be reminded that all effective w/c 11th March 2013:

• All unregistered access cards will be deleted from the system 
• Any cars without the 2013 car sticker will be barred and those found parked inside without a sticker will be clamped

Collection of Stickers - documents needed

Please remember that in order to collect your parking stickers you need to bring the completed registration form, personal identification (NRIC/passport) and a copy of your S&P/Tenancy agreement (whichever applicable).

Without the above items the management office will not issue the stickers.