Changing of Management Office

June 15, 2016.

The Residents of Villa Wangsamas Condominium

The current Management Office ("MO"), Jeffry Low Facilities Management Sdn Bhd ("JLFM") has decided not to continue its service term in managing our Villa Wangsamas Condominium.

The current Management Committee ("MC") is in the process of selecting a new MO. This process will continue with the new MC, whom shall be appointed during the Annual General Meeting, this Saturday 18 June 2016.

The existing MC is committed to work with the new MC until a new MO is identified.

During the interim period, the MO shall be managed by our Resident Manager.

We seek the understanding and cooperation from all Residents of Villa Wangsamas.

Thank you.

Noorhayati Noor,

Secretary.

Villa Wangsamas Condominium Management Corporation.

New Appointment of Resident Manager & Auditor

Dear valued owners and residents,

Management Corporation (MC) committees had agreed and initiated a full time owner/resident in the management office, Mr. Izzuddin as Resident Manager, to assist the MC and Management Office team from JL Facilities Management (MO) especially on the accounting and tender related matters.

We are also pleased to announce Jeffrey Suffian Chartered Accountants as our new Auditor for the account ended 31^st December 2015. The auditor is also one of the current owners in Villawangsamas.

MC is targeting the account ended 31^st December 2015 to be ready and table up during our 2016 AGM where the official date will be announced later.  

Let us together welcome Mr. Izzuddin as the new Resident Manager and Jeffrey Suffian Chartered Accountants as the new auditor.

We hope with this initiative more of our own owners/residents will be involved in serving Villawangsamas community and be part of the betterment of our beloved condominium.

Thank you for your cooperation.

Treasurer, 

For and on behalf of Villawangsamas Condominium MC.

CONVERSION OF MAINTENANCE CONTRIBUTION - FROM PER SQUARE FOOT TO SHARE UNIT BASIS FOR MANAGEMENT CORPORATION.

Following the formation of the MC (Management Corporation) at the 1st AGM on 4th April 2015, under the Strata Titles Act 1985 (Act 318) [section 45 (3) (b)] and the new Strata Management Act 2013 (Act 757) [section 12 (3)], the calculation for the monthly Service Charge and Sinking Fund contribution will be based on the number of Share Unit allotted for each Parcel effective August 1st 2015.

The number of shared units was determined by the Land Office and based on a complex formula determined by factors such as unit size, accessory parcels [e.g. parking spaces], private gardens and balcony areas.

Please download the notice for further information.

MC Organisational Update

Following the resignation of Michael Cheong who the 1st MC Chairman, we are pleased to announce that Azimi Mohd Salleh was elected and has accepted the position of Chairman a.i. (ad interim) during the MC meeting held on 20/5/15.

Contacting the MC

The MC have advised that they can be contacted via the Management Office.

There are no current plans to create an email address similar to the JMC email ID however in the interim period, any email sent to the JMC email address (vwm.jmc@gmail.com) will be  passed onto the MC on a best efforts basis.

MC handover from JMC

Following the formation of the MC during the last AGM held on 4 April 2015, formalities to setup the Management Corporation (MC) including the new bank accounts are a time consuming process.

During this transition period the JMC members will handover all responsibility, assets and liabilities to the MC however until the new account is ready the service charge and payments are made to/from the JMB account which is managed by the JMC.

Once the new account is ready an audit will performed, assets handed over and the the account closed

During this transition period all expenditure is jointly approved by both the JMC and the MC.

Some previous JMC members are assisting with the above and working closely with the new MC as non-executive volunteers to ensure that there is no impact to the operation at Villa Wangsamas.

It is hoped that the new account will be ready in time of next Service Charge Invoice at the end of this month and further information will be available once the account is ready

MC Chairman Resignation

Please be advised that Mr Michael Cheong (MC Chairman) has resigned effective 31 May 2015.

The Council will appoint a new Chairman during the next monthly meeting in June.

VW MC Minutes of 1st AGM

The minutes of the First AGM of Villa Wangsamas Condominium Management Corporation held on 4 April 2015 are available for download here: Villa Wangsamas MC 1st AGM Minutes

MC Circular: MC 001/2015-2016

On the 4th April the MC was formed at he first AGM with several new council members being elected.

The JMC are in the process of handing over the MC and until the MC have made a decision on their comms strategy, on a best efforts basis notices will be published here.

Following the AGM the MC have issued a circular for residents: MC Circular: MC 001/2015-2016

Adjournment of the MC 1st AGM

Please note the following letter from the Developer regarding the adjournment of last weekends AGM and its revised date this coming Saturday.




The Developer has highlighted their concern over a lack of interest amongst Parcel Proprietors to volunteer to be Council Members. If no suitable Council Members are found then the well being of Villa Wangsamas could be seriously compromised.

Update #1 - Calling for the formation of the MC and 1st AGM

Please be reminded that the Developer is calling for the formation of MC and its 1st AGM this coming Saturday at 10:30.

In accordance with Act 318 of All proprietors who have completed their Strata Title transfer have been sent an invitation and information pack by the Developer.

Please note only proprietors who have completed their Strata Title transfer and have no outstanding maintenance fund balance may vote or be elected as Council Members.

Based on data provided by the Developer there are around 600 proprietors who have completed their Strata Title transfers and as per section 11 of Second Schedule within Act 318 the following should be noted:

11. Quorum at general meeting. 

(1) One half of the persons entitled to vote shall constitute a quorum at a general meeting. 

(2) If within half an hour after the time appointed for a general meeting, a quorum is not present, the meeting shall stand adjourned to the same day in the next week at the same place and time, and if at the adjourned meeting a quorum is not present within half an hour after the time appointed for the meeting, those persons entitled to vote who are present shall constitute a quorum.

Calling for the formation of the MC and 1st AGM

We have recently been informed by the Developer that as per an ongoing Strata Title search; approximately 46% of total owners have registered their strata title ownership.

In accordance with Section 41 of Act 318, the Developer as original proprietor would be convening the first AGM to form the MC. This AGM will be held on Saturday 28 March 2015 at 10:30 in the MPH.

As per the information received from the Developer the following agenda has been set:

1. To decide whether to confirm, vary or extend the insurances effected by the Management Corporation 
2. To decide whether to confirm or vary any amounts as contributions to the management fund 
3. To determine the number of members for the council and to elect the council where there are more than three proprietors 
4. To decide whether to amend the additional by-laws in force immediately before the holding of the meeting 
5. To present the Audited Accounts for the financial year ended 31 December 2013

The agenda provided is slightly different to that required under Act 318 Section 41(5) therefore a revision of the agenda by the Developer is likely.

Please note that the running of the meeting including the agenda and communication is the sole responsibility of the Developer. Under Act 318 Section 41(4), the original proprietor shall give a written notice of the first annual general meeting to all parcel proprietors constituting the management corporation not less than fourteen days before the meeting.

Some points to note:

• We have been advised that the Developer will be sending the notices to registered parcel owners at the beginning of March. At the moment the Developer hasn’t advised on whether they will inform owners who have who have yet to receive their Strata Titles.  
• As per Act 318, only owners who have received their Strata titles may vote and the Developer hasn’t confirmed whether those who have yet to receive their titles may attend as observers. Once this has been clarified we will endeavour to keep you updated. 
• Following the formation of the MC, they will take over the running of our condo and the JMB will have to transfer all funds to the MC within 1 month and the JMB shall be deemed to be dissolved three months from the date of the first meeting of the MC i.e. the AGM. 
• Both Act 663 and 318 will be replaced in the near future by Act 757 once this has been gazetted by DBKL. The new Act 757 will complement Act 318. Act 757 shall be read and construed with Act 318 and the legislation made under that Act in so far as they are not inconsistent with the provisions of this Act or the regulations made under this new Act. There will no longer be Act 663 once Act 757 comes into existence. 
• Act 663 and Act 318 are almost similar however the latter is managed by the owners and there is no participation by the Developer as in Act 663 they have a mandatory position in the committee 
• The planned JMB AGM scheduled in April has been superseded by the formation of the MC. VII. The contact details of our Developer are as follows:

Setapak Heights Development Sdn. Bhd. (36615-x)

332A-18, 18th Floor, Plaza Ampang City

Jalan Ampang

50450 Kuala Lumpur

Tel: 03-48107790/91

Thank you for your attention to this matter
Villa Wangsamas JMC